Email Template to Contact Graduate School Professors for MS and PhD

Planning to contact professor’s to apply for Graduate School Admission ( MS and PhD)? Use this email template as a starting point and improvise.


Here’s one email template you can use to contact professor to express your interest to his research and maybe that will lead graduate school admission with scholarship.


You may have to customize the email based on the professor’s research interest and your need. Don’t expect to get reply from all the professors.
Email template to contact professors


Dear Professor Last Name,

My name is /First Name/ and I am a current student at /University or College Name/ . As part of my Undergraduate project work with Professor Dr.XYZ implementing x y and z methods using technologies.

I am contacting you because I’m applying to programs in Major this . My research interests are in A, B, and C…

From your web page I saw that that you have done research on project X and Y. Because of our similar interests, your lab is one of the ones I am intrigued by at Graduate University. If you will be accepting any students into your lab for Fall 2015 Semester.

I’d be interested in hearing more about your particular lab and getting in touch with some of your current students.

Are you accepting new students for your lab and research work? I would appreciate, if you can direct me towards your most recent research (manuscripts, etc) as well.

Thank you for your time, and I look forward to hearing back from you soon.

Best Wishes,

You.


Now, you can use the above email template as a starting point. Then make changes based on the replies and types of professors you are contacting.


At times, you may have to just use a 3 line email or 10 lines email. The key is to improvise your email.


More information you include about research work and your past research experience, will make your email stand out from rest of the emails.


Your goal is get the conversation going from the first email.


P.S. Don’t ask for funding in the first email.


Email to Professor’s : Series


Following series of articles will give further information about contacting professors before Graduate School Admission ( Both Masters and PhD Degree).
How to contact Professor for Graduate School Admission ( this article )
Think Twice Before Contacting Professors via Email for Admission
11 Tips to Follow While Writing an Email to Professor
Email Template to Contact Graduate School Professors ( this article )
Sample Letter to Get Funding From University in USA
I Sent Email And Got Favorable Response From Professors
Reply from Professor is Disappointing About Grad School Admission